Jobs

Essential Functions

Job Percentage         Responsibilities

60% (Variable)           Accounting and Reporting                                                                

• Supports the processing of daily and weekly accounting functions including reconciliations of cash receipts from PayPal, Shopify, and other systems, assists in reconciliation of daily cash balances, and processes daily and monthly journal entries into the accounting system.
• Supports the monthly closing of the general ledger, including reconciliation of subsystems, and preparation of monthly reporting including manual creation of reports.
• Supports the monthly and quarterly reporting and filing of New York State Sales Taxes.
• Reviews accounting transaction documentation for completeness and accuracy; identifies and works to resolve accounting issues and variances.
• Champions process improvement in the department to enhance the efficiency and effectiveness of the department.
• Provides significant accounting and operational support throughout the department and to other departmental teams and ensures appropriate levels of control. 
• Supports the organization as the lead on the Shopify Point of Sale system. 
• Understands and adheres to the Center’s policies and controls. Identifies risk-related issues needing escalation to management.

Job Percentage         Responsibilities

30% (Variable)           Chief of Staff Support 

• Provide general administrative and logistical support, including meeting coordination, scheduling, and follow up.
• Maintain work calendars and scheduling systems to support organizational priorities.
•  Support project management coordination by tracking timelines, deliverables, and follow up items.
• Assist with onboarding processes for new staff.
• Order and maintain office supplies.

Job Percentage        Responsibilities

10% (Variable)           Additional Work as Assigned/Marginal Duties        

• Completes and, at times, directs related projects and highly specialized assignments supporting the department and the Center’s initiatives. 
• Completes additional projects as directed by the Director of Finance or Chief of Staff.
• Performs administrative tasks relevant to department activities, including copying, filing, correspondence, etc. 
• Promotes an environment that supports diversity and reflects the Centers Brand.
• Maintains professional contacts and an understanding of developments in the field.  
• Other as requested to fulfill the mission of the Center.

Required Education, Skills, and Experience

• Associates degree in accounting or related field with significant accounting coursework and a minimum of 5 years of accounting and/or financial experience.
• Excellent computer skills with knowledge of accounting systems and pertinent spreadsheet, word processing, and database software.
• Understanding of GAAP (Generally Accepted Accounting) Principles.
• Has some exposure to Shopify point of sale or a similar system and is willing to learn.  
• Strong interpersonal skills.
• Basic knowledge of process improvement methodology and business process management techniques.
• Experience with creating presentations.
              

Compensation

Burchfield Penney Art Center is committed to fair, competitive, and industry-informed pay for our employees.

The pay range for this position is $21.00-28.00 per hour (based on experience). Full benefits are not included for part-time positions. 

The position is open until filled. Applications received by March 6th, 2026 will receive first consideration. 

Essential Functions:

Grants Management

• Develop and write grant proposals to private foundations, corporate foundations, government agencies, and other grant-making entities, persuasively communicating the organization's mission and programs to potential funders. 
• Demonstrate high-quality grant writing skills, with the ability to not only communicate program information and data but also create compelling stories and articulate the impact of program outcomes.
• Maintain a sound knowledge and understanding of the organization and its mission, as well as the various exhibitions, programs, and specific projects that need grant support. 
• Gather information from program personnel to ensure a clear understanding of concepts for funding purposes, including data, budgets, and images.  
• Schedule feedback sessions for submissions between program officers and relevant museum staff; participate in sessions as needed. 
• Supports stewardship and relationship development with funders by participating in meetings and sharing updates on grant-supported projects.  
• Conduct grant research on a regular basis to identify likely funding sources for specific projects, programs, and organizational needs.
• Maintain and implement an accurate calendar of funding submission benchmarks, reporting deadlines, and any associated grants-related cultivation activities.
• Coordinate regularly with the Director of Finance to ensure compliance with all grant contract requirements, including reporting. Ensure any needed information is conveyed to the appropriate staff. 
• Serve as a point of contact for government funding entities.  
• Provide regular progress updates to the Executive Director, Chief Advancement Officer, and Assistant Director of Advancement and prepare prescribed reports as directed.
• Coordinate all administrative aspects of grant proposals including drafting, circulating, and collecting letters of commitment or support from grant partners, staff resumes and professional biographies, and other required documents.

Departmental Activities and Support

• Assist the Advancement Department with other writing projects that may include donor correspondence, corporate sponsorship requests, program-specific support, or other projects as assigned.
• Actively participate as a member of the Advancement Department at fundraising, donor cultivation, and donor stewardship events.
• Perform basic administrative tasks like filing, recordkeeping, and general reporting, as well as other relevant duties as assigned or requested.

Education and Experience

• Bachelor’s degree in communications, marketing, English, journalism, non-profit management, business, or a related field of study.
• Candidates with an equivalent combination of education and experience will also be considered.
• A minimum of three years of proven success in grant management, including grant writing, program/project management, and grant administration.
• Advanced knowledge of Microsoft Office Suite, Monday Work Management, and adept online grants research skills.
• Past experience with navigating online application systems for government and foundation support, including city, county, state, and federal government application conventions. 
• Experience with Neon, Raiser’s Edge, or other CRM software is preferred.

Required Knowledge, Skills, and Abilities

• Superior written communication skills that can effectively convey to prospective grantors the nature and urgency of the grant request, the positive changes their support will effect, and stories of success to demonstrate the use of their funds.
• Excellent adherence to spelling, grammar, syntax, punctuation, and other writing standards is a non-negotiable requirement for this role. Candidates will be asked to produce a writing sample during the interview process, which will be on-site and timed. 
• Proficiency in researching, interpreting, and analyzing diverse data and the ability to work collaboratively and independently to achieve stated goals.
• Ability to think ahead and be a problem-solver, with the self-confidence to trust independent judgment and take the correct action decisively. Goal oriented and self-motivated, exercising initiative and creativity.
• Demonstrated ability to pay close attention to detail, to efficiently manage several work assignments and tasks simultaneously, and to self-prioritize work in a fast-paced environment.
• Exceptional project management skills and the ability to successfully comply with schedules and deadlines.
• Strong interpersonal communication skills, with abilities to build relationships and collaborate across teams within the organization and within the funding community.

Preferred Qualifications and Abilities:

• Knowledge of and/or work experience in the visual art field.
• Demonstrates enthusiasm for the arts and a working knowledge of the Western New York cultural and philanthropic community.

Compensation:

The Burchfield Penney Art Center is committed to fair, competitive, and industry-informed pay for our employees. The salary range for this position is $49,000 - $59,000 and includes health insurance, paid vacation and sick time, 403(B), and additional benefits.

To apply: Please email your cover letter, resume, and three professional references in one PDF document, saved as “Last name.FirstName” and Grants Manager in the subject bar to burchfld@buffalostate.edu. No calls, please. 

This position is open until filled, but only applications received by February 28, 2026 can be assured full consideration. The target employment date is April 20, 2026. 

Responsibilities include: 

• Ensuring the physical security of people and cultural property of the Museum
• Performing routine security patrols
• Enforcing the museum’s key and security badge control policy
• Monitoring and responding to alarms and evacuating when necessary
• Reporting unauthorized activity, vandalism, theft, threats, or unsafe conditions to supervisor
• Monitoring CCTV equipment. Respectfully enforce all museum policies to visitors and staff
• Other duties as assigned by supervisor

Required qualifications: 

• Excellent oral communication and interpersonal skills
• Engaging and friendly personality
• Flexible schedule
• Prior museum experience preferred
• A degree in criminal justice, fine art, or related field is a plus

To apply:

Send a résumé, list of three references, and a letter of application to menshonw@buffalostate.edu EOE/AA.